{"id":6219,"date":"2018-07-06T15:30:19","date_gmt":"2018-07-06T20:30:19","guid":{"rendered":"http:\/\/utopianediting.com\/?p=6219"},"modified":"2022-01-01T17:35:17","modified_gmt":"2022-01-01T23:35:17","slug":"what-kind-of-editing-do-i-need","status":"publish","type":"post","link":"https:\/\/utopianediting.com\/index.php\/2018\/07\/06\/what-kind-of-editing-do-i-need\/","title":{"rendered":"What Kind of Editing Do I Need?"},"content":{"rendered":"[vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]You&#8217;ve written something. You&#8217;ve poured all your skill, creativity, and time into it. You&#8217;ve made sacrifices to reach the finish line, and you can now congratulate yourself on a job well done.<\/p>\n<p>But what&#8217;s next?<\/p>\n<p>You know that\u00a0<em>something<\/em> needs to happen between the completed draft and publication. Trouble is, you aren&#8217;t quite sure what. There are so many types of editing:[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/4&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_column_text]\n<ul>\n<li>Developmental (substantive) editing<\/li>\n<li>Fact-checking<\/li>\n<li>Line editing<\/li>\n<li>Copyediting<\/li>\n<li>Proofreading<\/li>\n<li>Formatting<\/li>\n<\/ul>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/4&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]How are you supposed to know what services you need? In a perfect world, the answer would be, &#8220;All of the above.&#8221; In Realville, where most of us live, time and especially finances are not limitless. Worse, if you don&#8217;t understand the types of editing and what order they should go in, you can find yourself having to do a step all over again (and pay for it again, if you hired someone to do it).<\/p>\n<p>Consider this analogy:<\/p>\n<p><strong>BUILDING A DOG HOUSE<\/strong>[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/4&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_column_text]\n<ul>\n<li>Spend hours looking up designs online and watching YouTube videos.<\/li>\n<li>Spend more buying tools than you would on a pre-made dog house.<\/li>\n<li>Build the dog house.<\/li>\n<li>Spend hours sanding the wood smooth and lovingly painting it, complete with Fido\u2019s name above the entrance.<\/li>\n<li>Ecstatically introduce Fido to his new home, which you\u2019ve stocked with a pile of duck jerky.<\/li>\n<li>Watch in dismay as Fido tries to shove his shoulders through the too-small opening to reach the duck jerky. Fido gives up and licks duck residue off your hands.<\/li>\n<li>Belatedly measure Fido.<\/li>\n<li>Saw through wood and paint to widen said opening.<\/li>\n<li>Re-sand.<\/li>\n<li>Re-paint.<\/li>\n<li>Swear never to DIY again.<\/li>\n<\/ul>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/4&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]Good editors can help your writing experience go much more smoothly than this dog house project (which bears no resemblance to any of my own DIY projects, I swear).[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]\n<h3><strong>1. Stay Out of Trouble<\/strong><\/h3>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]Let&#8217;s get the big &#8220;P&#8221; word out of the way: PLAGIARISM. I&#8217;m not here to teach you what it is (<strong><a href=\"http:\/\/www.plagiarism.org\/article\/what-is-plagiarism\">Plagiarism.org<\/a><\/strong> has done a fine job of that), but I am here to caution you. Whether it&#8217;s intentional or accidental, plagiarism can have\u00a0serious consequences.<\/p>\n<p>If you&#8217;re a university student, you might be expelled. If you&#8217;re a professor or journalist, you might be fired. If you&#8217;re an author or musician, you might face a costly lawsuit. Check out these articles about plagiarism that made the news:[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/4&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_column_text]<a href=\"https:\/\/people.com\/music\/ed-sheeran-100-million-thinking-out-loud-plagiarism-lawsuit\/\">&#8220;Ed Sheeran Faces &#8216;Thinking Out Loud&#8217; Plagiarism Lawsuit to the Tune of $100 Million: Report&#8221; by Jordan Runtagh, June 28, 2018, <em>People<\/em><\/a><\/p>\n<p><a href=\"http:\/\/www.nintendolife.com\/news\/2018\/06\/bethesda_sues_warner_bros_claiming_fallout_shelter_code_has_been_stolen\">&#8220;Bethesda Sues Warner Bros. Claiming Fallout Shelter Code Has Been Stolen&#8221; by Ryan Craddock, June 28, 2018,\u00a0NintendoLife.com<\/a><\/p>\n<p><a href=\"https:\/\/www.npr.org\/sections\/thetwo-way\/2018\/02\/22\/587902480\/shape-of-water-creators-sued-over-plagiarism-claims-as-oscars-approach\">&#8220;&#8216;Shape of Water&#8217; Creators Sued over Plagiarism Claims as Oscars Approach&#8221; by Colin Dwyer, February 22, 2018, NPR.org<\/a>[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/4&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]Keep in mind that all parties are innocent until proven guilty. But if you still doubt that plagiarism is big news, check out the <a href=\"https:\/\/www.nytimes.com\/search?query=Plagiarism\">more than 5,000 articles about it in the\u00a0<em>New York Times<\/em> online<\/a>. If you&#8217;re interested in a scholarly treatment of plagiarism litigation, check out <a href=\"https:\/\/digitalcommons.law.byu.edu\/cgi\/viewcontent.cgi?article=1259&amp;context=elj\">this journal article from the BYU Education and Law Journal<\/a>.<\/p>\n<p>If you consulted any sources while writing\u2014if you even MIGHT have been inspired by something you read, saw, or heard somewhere\u2014then it&#8217;s a really,\u00a0<em>really<\/em> good idea to double-check your work. Be sure to cite all sources and either paraphrase correctly or use quotation marks.<\/p>\n<p><strong>HIRE:<\/strong> Copyeditor or plagiarism detection service[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]\n<h3><strong>2. Fix the Big Picture<\/strong><\/h3>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]Have you ever heard of \u201cputting lipstick on a pig\u201d? No offense to pigs, who can be perfectly sweet and intelligent, but hire a proofreader before getting a competent opinion on your manuscript\u2019s substance and you might well be smearing Colorlicious on a muddy porker.<\/p>\n<p>If you\u2019re a student submitting an essay:[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/4&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_column_text]\n<ul>\n<li>Did you address the writing prompt?<\/li>\n<li>Do you have a strong thesis?<\/li>\n<li>Do you have compelling points supported by evidence?<\/li>\n<\/ul>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/4&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]If you\u2019re a novelist:[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/4&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_column_text]\n<ul>\n<li>Is the plot original and interesting?<\/li>\n<li>Are the characters fully developed?<\/li>\n<li>Is the timeline solid and consistent?<\/li>\n<\/ul>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/4&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]If you\u2019re a business person:[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/4&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_column_text]\n<ul>\n<li>Is the message clear?<\/li>\n<li>Will it appeal to your target audience?<\/li>\n<li>Does it accurately represent your product or service?<\/li>\n<\/ul>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/4&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]\u2026and so on.<\/p>\n<p><strong>HIRE: <\/strong>Developmental editor or fact-checker (if relevant)[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]\n<h3><strong>3. Dig into Sentences<\/strong><\/h3>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]Writing is a complex task. You probably juggled many ideas in your mind at once as you wrote, and you might have rethought and rewritten so many times that you can barely focus on the words anymore, much less judge your writing with an unjaundiced eye.<\/p>\n<p>After making sure the big picture is solid, you need someone who can fix all the following and more:[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/4&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_column_text]\n<ul>\n<li>Dialogue tags<\/li>\n<li>Balance of character names vs. pronouns<\/li>\n<li>Redundancy<\/li>\n<li>Gaps in narration, action, etc.<\/li>\n<li>Confusing\/ambiguous language<\/li>\n<li>Wordiness<\/li>\n<li>Awkward prose<\/li>\n<li>Colorless word choice<\/li>\n<li>Paragraph organization<\/li>\n<li>Unnecessary tangents<\/li>\n<\/ul>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/4&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]<strong>HIRE: <\/strong>Line editor[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]\n<h3><strong>4. Obey the Style Guide<\/strong><\/h3>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]Style guides can be intimidating if you aren\u2019t used to them. Depending on how you plan to publish, however, you\u2019ll probably be required to adhere to one. Book publishers typically use the <a href=\"http:\/\/www.chicagomanualofstyle.org\/home.html\"><strong>Chicago Manual of Style<\/strong><\/a>. Students and profs in English classes use the <a href=\"https:\/\/www.mla.org\/MLA-Style\/The-MLA-Style-Manual\"><strong>MLA Style Manual<\/strong><\/a>. Humanities courses (psychology, etc.) prefer the <a href=\"http:\/\/www.apastyle.org\/\"><strong>Publication Manual of the A<\/strong><strong>PA<\/strong><\/a>. Journalists use the <a href=\"https:\/\/www.apstylebook.com\/\"><strong>AP Stylebook<\/strong><\/a>. There are all sorts of style guides out there, including \u201cin-house\u201d style guides for individual organizations.<\/p>\n<p>So, what do these various guides tell you to do?[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/4&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_column_text]\n<ul>\n<li>How to abbreviate<\/li>\n<li>When to use numerals vs. spelling out a number<\/li>\n<li>How to handle ellipses<\/li>\n<li>How to cite sources properly in the text<\/li>\n<li>How to format footnotes\/endnotes<\/li>\n<li>\u2026and much more (no really\u2014my copy of the Chicago manual has 1,144 pages)<\/li>\n<\/ul>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/4&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]<strong>HIRE:<\/strong> Copyeditor[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]\n<h3><strong>5. Polish the Flaws<\/strong><\/h3>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]The dog house is the right size and shape, it sits firmly on the ground without rocking, and you\u2019ve made sure all the materials are non-toxic. You can FINALLY paint it!<\/p>\n<p>Now that you\u2019ve taken care of major issues in your manuscript, you can concentrate on the finer points:[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/4&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_column_text]\n<ul>\n<li>Grammar<\/li>\n<li>Punctuation<\/li>\n<li>Spelling<\/li>\n<li>Capitalization<\/li>\n<li>Typos<\/li>\n<li>Spacing errors<\/li>\n<\/ul>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/4&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]<strong>HIRE: <\/strong>Copyeditor or proofreader[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]\n<h3><strong>6. Format Properly<\/strong><\/h3>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]Although style guides usually provide formatting rules, many copyeditors don\u2019t do formatting.<\/p>\n<p>For academic papers, which are relatively predictable, they might. If you\u2019re preparing a manuscript for book printing or e-book publication, however, \u201cformatting\u201d involves more than a little design know-how and artistic sense. The formatter (you or someone you hire) must deal with:[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/4&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_column_text]\n<ul>\n<li>Page size<\/li>\n<li>Margins (including gutters)<\/li>\n<li>Running headers\/footers<\/li>\n<li>Making sure the headers don\u2019t appear on certain pages (front matter, first page of a chapter, etc.)<\/li>\n<li>Making sure the odd and even pages alternate properly (yes, this can be a problem!)<\/li>\n<li>Selecting typefaces that suit your subject matter and look good together<\/li>\n<li>Widows and orphans<\/li>\n<li>Hyphenation<\/li>\n<li>Justification<\/li>\n<li>\u2026and more<\/li>\n<\/ul>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/4&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]<strong>HIRE: <\/strong>Book designer[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]\n<h3><strong>7. Perform a Final Check<\/strong><\/h3>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]Once everything is formatted the way you want it, you\u2019ll need to make a final pass to catch remaining errors (no editor or proofreader is perfect) or problems that might have been introduced in the formatting process.<\/p>\n<p><strong>HIRE:<\/strong> Proofreader[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]\n<h3><strong>LAST THOUGHTS<\/strong><\/h3>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]As you can imagine, this process can become quite costly as the manuscript passes through multiple hands. Some people find ways to save money by:[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/4&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_column_text]\n<ul>\n<li>Self-editing<\/li>\n<li>Having competent friends help<\/li>\n<li>Finding a single editor who can wear all or most of these hats (subsequent steps go faster when the editor is already familiar with the manuscript)<\/li>\n<\/ul>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/4&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]Others, however, decide that they are willing to invest in the project to make it the best it can be. They find one or more editors they can trust, request a quote, and then save up the money.[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]\n<h3><b>HAVE QUESTIONS?<\/b><\/h3>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/4&#8243;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_column_text]\n<ul>\n<li>Leave a comment<\/li>\n<li><a href=\"mailto:kerri@utopianediting.com\"><strong>Email me<\/strong><\/a><\/li>\n<li>Fill out my\u00a0<a href=\"https:\/\/utopianediting.com\/index.php\/contact-us\/\"><strong>contact form<\/strong><\/a><\/li>\n<li>Request a\u00a0<a href=\"https:\/\/utopianediting.com\/index.php\/free-sample-edit\/\"><strong>free sample edit<\/strong><\/a> and\u00a0<a href=\"https:\/\/utopianediting.com\/index.php\/free-sample-edit\/\"><strong>quote<\/strong><\/a><\/li>\n<\/ul>\n[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/4&#8243;][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/6&#8243;][\/vc_column][vc_column width=&#8221;2\/3&#8243;][vc_column_text]<em>Utopian Editing provides editing services from concept through proofreading.<\/em>[\/vc_column_text][\/vc_column][vc_column width=&#8221;1\/6&#8243;][\/vc_column][\/vc_row]\n","protected":false},"excerpt":{"rendered":"<p>You&#8217;ve written something. You&#8217;ve poured all your skill, creativity, and time into it. You&#8217;ve made sacrifices to reach the finish line, and you can now congratulate yourself on a job well done. But what&#8217;s next? 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